How do I make sure my labels print correctly?

Sometimes your label templates look perfect on screen but they are not printing correctly. You&#;re sure that you&#;ve done everything correctly but for some reason your printed designs are all wrong. We know that this situation can get quite frustrating. In this guide we will help you fix misaligned labels and give you other printing tips.

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Follow our step-by-step instructions to fix the most common problems you might encounter when printing your labels. Here is a checklist of solutions you can use to correct your labels:

1. Check your printer settings

Your labels look correct on screen but are not printing correctly? The first thing you want to check is your printer settings.

• Print actual size (100%)

  - In the print dialog box, make sure the scale is 100%.

• Set your margins to &#;None&#;

  - Setting your margins to &#;None&#; may prevent any additional margin to be added by your printer causing your labels not be aligned properly.

• Never fit to page

  - If you&#;re printing a PDF from your computer, make sure the &#;Fit to Page&#; or "Scale to Fit" box is not checked. Otherwise, your printing won&#;t be printed at the actual size and will not align correctly.

• Choose the correct paper size

  - Depending on your labels templates, you might want to ensure that the paper size is adapted. For example, Avery labels will require the &#;US Letter&#; format while the Avery labels are in A4 format. Normally label printing softwares like Labelmaker adapt the size of your document to the correct format, but you may want to double check this parameter before printing.

• Adjust your margins

  - If your printer is shifting your design by a consistent amount of space, you can adjust your margins. This is only recommended as a last resort solution as it involves manual adjustments. In Google Docs, go to File > Page setup to adjust the margins. In Microsoft Word, use the ruler to adjust your margins.

2. Decrease the font size or reduce the amount of text

Your labels are not lining up when printing, the bottom of one address is printed on the top of another address? This might be an indication that your labels contain too much text information or that your font size is too big.

• Decrease the font size

  - If your font size is too big, it can cause the text to take too much space. Alternatively, if your label contains a lot of text, reducing the font size can help fit everything inside. Try decreasing the font size, for example from 11 to 10.

• Reduce the amount of text

  - Labels can only contain a certain amount of characters, when there are more inside them, they will grow and misalign. Try reducing the amount of text inside your labels or opt for another label template format with a bigger label size. Similarly, if you are including a picture in your labels, make sure it doesn&#;t modify the label&#;s height otherwise it will cause misalignment.

3. Make sure you are using the correct labels

Your labels are off center despite all your efforts? Make sure you are using the correct label templates.

• Ensure you are using the correct labels

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  - Check the labels you bought and look for the vendor code (Ex: Avery , SheetLabels SL100, OnlineLabels 875, &#;). Ensure that you are using the correct format and don&#;t hesitate to contact your vendor to ask for precision about the right template to use.

• Start from a new document

  - we&#;d recommend you to start over and not reuse a sheet that you had already formatted in the past. Chances are the table used to align labels has been mixed up and your labels won't print nicely.

Tip: Do a test print first

Last but not the least, it&#;s recommended to do a test print first. If you want to avoid any issues in the future we strongly suggest that you run test prints before printing your whole series of labels.

Print first on a sheet of blank paper to check your design and alignment, and determine which direction to feed in your printer. You can place your labels sheet on top of your test print and check that everything is OK by transparency, using a window as shown below.

Get help from our community

Still having troubles? Ask for help on our Google Forum. Make sure to share a screenshot of the issue you&#;re having with your labels and include useful information such as the label template you are using.

Josh #2 Posted : 8/11/ 4:30:52 PM(EST)

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https://www.onlinelabels.com/articles/printer-alignment-guide

Misalignment tends to be more noticeable on round labels when compared directly to rectangular labels, especially when printing close to the edge of the label. Here are a few things to try that may improve your results:

- Before trying anything else, ensure that page scaling is disabled within your print options. Page scaling causes non-uniform misalignment. Basically, the labels at the center of the page will look like they're nearly perfectly aligned, but the alignment will get worse as you move away from the center. Based on the fact that your OL labels are printing correctly, I'm guessing that page scaling isn't the issue here - but it's something you'll definitely want to confirm before proceeding.

- Try adjusting the paper type setting in your print options to a heavier setting like glossy, photo, or labels. A small amount of unavoidable shifting occurs as sheets feed through a printer, especially when using a heavier, specialty material like label paper. That shifting can result in misalignment that can definitely look more significant on round labels than rectangular labels. Adjusting the paper type setting to a heavier option will slow the paper feed down, which can reduce the amount of shifting that occurs and improve the alignment on your printed labels.

- It's possible that your design may be coming too close to the edge of the round labels, which can exacerbate alignment issues. You should ensure that you're designing within the safe zone of your template within Maestro Label Designer. To enable the safe zone you'll need to click on "View" and then toggle on the "Show bleed and safe zone" selection within that menu. Once enabled, you'll notice a dotted gray line within the label cell. If you have any text or design elements beyond that dotted gray line, you should try to bring them in closer to the center of the label. Keeping your design elements within the designated safe zone can nullify alignment issues caused by printer shifting to some degree.

- If you're still experiencing uniform misalignment after following the steps listed above, you may need to adjust the page margins of your design to account for the misalignment that is occurring. You can find instructions on adjusting your page margins in section 2 of the alignment guide linked to above.

If you've gone through all of these suggestions and still need assistance, I'd recommend submitting a support ticket so that one of our team members can personally assist you in optimizing your design and improving the print alignment. You can submit a support ticket by visiting the link below:

https://secure.onlinelabels.com/support/SupportRequest.aspx

I hope this helps. If you need any additional information please just let us know.

I'm sorry to hear about the alignment issues that you're experiencing. You can view troubleshooting techniques for some of the most common alignment problems by visiting our label printing alignment guide at the link below:Misalignment tends to be more noticeable on round labels when compared directly to rectangular labels, especially when printing close to the edge of the label. Here are a few things to try that may improve your results:- Before trying anything else, ensure that page scaling is disabled within your print options. Page scaling causes non-uniform misalignment. Basically, the labels at the center of the page will look like they're nearly perfectly aligned, but the alignment will get worse as you move away from the center. Based on the fact that your OL labels are printing correctly, I'm guessing that page scaling isn't the issue here - but it's something you'll definitely want to confirm before proceeding.- Try adjusting the paper type setting in your print options to a heavier setting like glossy, photo, or labels. A small amount of unavoidable shifting occurs as sheets feed through a printer, especially when using a heavier, specialty material like label paper. That shifting can result in misalignment that can definitely look more significant on round labels than rectangular labels. Adjusting the paper type setting to a heavier option will slow the paper feed down, which can reduce the amount of shifting that occurs and improve the alignment on your printed labels.- It's possible that your design may be coming too close to the edge of the round labels, which can exacerbate alignment issues. You should ensure that you're designing within the safe zone of your template within Maestro Label Designer. To enable the safe zone you'll need to click on "View" and then toggle on the "Show bleed and safe zone" selection within that menu. Once enabled, you'll notice a dotted gray line within the label cell. If you have any text or design elements beyond that dotted gray line, you should try to bring them in closer to the center of the label. Keeping your design elements within the designated safe zone can nullify alignment issues caused by printer shifting to some degree.- If you're still experiencing uniform misalignment after following the steps listed above, you may need to adjust the page margins of your design to account for the misalignment that is occurring. You can find instructions on adjusting your page margins in section 2 of the alignment guide linked to above.If you've gone through all of these suggestions and still need assistance, I'd recommend submitting a support ticket so that one of our team members can personally assist you in optimizing your design and improving the print alignment. You can submit a support ticket by visiting the link below:I hope this helps. If you need any additional information please just let us know.

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